Controversy over proposed SDUSD email retention policy

Posted at 8:22 AM, Jun 28, 2017
and last updated 2017-06-28 12:43:12-04

SAN DIEGO (KGTV)--The San Diego Unified School District will be discussing a proposal to permanent delete district emails from the system after six months.

A recent notice sent from the district’s Integrated Technology Support Services Department said SDUSD “will no longer retain emails older than six months on the District’s servers.” The change was supposed to begin July 1st.

Frank Engle, who runs the blog District Deeds, says there was not enough notice given to make such a drastic change.

“The first thing I think about is what is the motivation to do that. Is there  a motivation that there’s a cost?” Engle questioned.

“Could it be there have been a number of investigations recently that there have been emails used as proof to justify legal action?” he continued.

A district spokesperson said right now, there is no specific policy regarding how long to keep emails. They do have a policy on important documents, but it is not specific to emails. SDUSD’s website says people need to “dispose of records as soon as legally possible.”

The board will discuss the topic Tuesday and could decide either to delay the change or move forward.